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FAQs

Submission Questions

If you have any questions that are not answered here  or on FilmFreeway, please email us at gnvfilmfest@gmail.com. We are unable to address inquiries via phone.

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GENERAL QUESTIONS

How do I submit?


For the 2022 GNV Film Festival, we are only accepting submissions on FilmFreeway. If you are new to FilmFreeway, your first step will be to create an account and then to create a “project” for your submission. Please refer to the following page for more information on how to create a project and submit to festivals: https://filmfreeway.com/help.

Please do not email us your films. We cannot consider any project that has not been officially submitted through FilmFreeway.

We strongly suggest that you have a permanent member of the crew to submit (preferably the director or a producer). Please use an email address/phone number that is checked regularly in case we need to get in touch with you throughout the submission process. If there is an issue with your submission and we are unable to get in touch with anyone by our final submission deadline, we will be forced to disqualify your submission (without refund of submission fees).

I don’t like online submissions, can I submit via paper?


No. We do not accept film submissions that do not go through FilmFreeway. It is difficult to keep track of films that are not within our official system, and when there’s no electronic record of a submission, it makes addressing problems (i.e. a film was submitted, but the DVD didn’t arrive, a main contact has to be changed, etc.) troublesome.

I worked on or acted in a film, but didn’t produce or direct it; can I submit? I was the director, but not the producer, or vice versa, can I submit on my own?


If it’s not your film, it’s advisable to submit only after you’ve received permission from the filmmakers. If you are not the director, we kindly request that you also provide us with the director’s contact information.

For directors and producers, we strongly advise that everyone is in a agreement about the festivals they are submitting to, which festivals they want to play first or want to premiere at, and which version of the film is being submitted.

When disputes arise, (i.e. a film has been submitted without everyone’s explicit approval or the festival strategy has changed), we suggest that productions find a solution and come to an agreement with all the key decision makers before contacting us or any festivals the film has been submitted to.

When are your deadlines?


We have five deadlines throughout our submission process: Early Deadline (December 15, 2021), Regular Deadline (January 15, 2022), LATE Deadline (February 4th, 2022). After February 4th, all film submissions for the 2022 GNVFF are closed. 

Please keep track of deadlines closely if you plan on submitting within a certain submission window. All deadlines are set for 11:59pm EDT.  

Any submissions that are incomplete by our final deadline will be disqualified without refund of submission fees. Reasons a submission will be considered incomplete include (but are not limited to) the following:

  • Screener is missing

  • Screener has been deleted or password has been changed

  • Screener is missing subtitles (if in a foreign language), audio, image, or any feature that prevents us from properly judging it

You can find a full list of deadlines under the “Dates & Deadlines” section of our FilmFreeway page.

Is there a difference if I submit early?


Yes and no. The main difference if you submit early is that you will spend less money on your submission fee. Submitting early won’t increase your chances of getting accepted (though it may increase your chances of a well-rested programmer watching your film). But ultimately, all submissions are evaluated equally, and every year we program films that submitted all throughout the submission period.

What are your submission fees?


You can find a full list of submission fees under the Categories & Fees section of our FilmFreeway page.

Can I have a waiver?


GNV Film Festival provides NO Waivers.

QUESTIONS ABOUT SUBMITTING

What do I need to submit my film?


Each submission must be accompanied by a submission fee paid in full and a playable screener to be considered.

How do I know you received my submission?


In your FilmFreeway account, under the “Submissions” tab, you can locate your submission to our festival. As long as the Submission Status is listed as “In Consideration”, your film has satisfied all of our requirements and is ready to be reviewed by our screeners and programmers.

Films that are listed “Incomplete” at the time you submit are most likely missing a screener. Please check your submission again to ensure that your screener was uploaded properly.

If we discover an issue with your submission during the submissions process (i.e. screener was deleted, password was changed, is missing audio or subtitles etc.) we will reach out to the submitter to correct the problem. At this point, we will also update the status of the film to “Incomplete”. If at any point your film is listed Incomplete and you did not receive an email disclosing the reason, please reach out to us at gnvfilmfest@gmail.com.

Do you accept online screeners? Can I send an outside link?


YES. We only accept online screeners.

Our preference for online screeners are password-protected Vimeo links or films uploaded directly to FilmFreeway. Online screeners must be available to stream; we do not accept any films that must be downloaded.

The submitter is responsible for ensuring that their screener link and password is active through at least March 30, 2022. In the event of a password or screener URL change after submitting, email us immediately. If we discover an error with the screener, we will attempt to email the submission contact for an update. Failure to respond by the final submission deadline will result in disqualification without refund of submission fees.

How do I submit Virtual Reality films and how are they reviewed?


For 360° video — please provide either or both:

A) Private 360-enabled screener (Vimeo, YouTube or Oculus Media Studio.)
B) Downloadable video link.
NOTE: 360° video is reviewed via headset whenever possible.

For tethered/Quest VR and other interactive projects:
You MUST provide a full video recording of the experience. While you may include builds alongside that — the video screener is the primary format for consideration. Lastly, please detail any needs for the exhibition (such as schematics, compatible HMD/tech, etc.).

Do you accept rough cuts/works-in-progress?


No. Please make sure your submission to GNVFF is your FINAL version.

Can we send updated versions of the film?


No. We do not allow editing or prior submissions. Please make sure the version you provide to us if your FINAL version.

How many films can I submit?


You can submit as many projects as you would like as long as they are all eligible to screen at the 2022 Gainesville Film Festival. However, you must pay a separate submission fee for each submission.

 

When will filmmakers be notified of the final decisions for the 2022 Gainesville Film Festival?


Final notifications are scheduled to take place no later than the end of day on February 25th, 2022. Some filmmakers may receive notification sooner than this but if you haven't heard from us yet, you're still in the running.

How will we be notified*?


Accepted films will receive an invitation letter by email. Films that are not accepted to screen will also be notified by email by the notification deadline. 

Please make sure the email address associated with your submission remains active throughout the submission process, and add each of the following accounts to your address book to prevent our communication from going to spam: (gnvfilmfest@gmail.com)

Your status of Accepted/Not Accepted will also be reflected in FilmFreeway under “Submissions” by the end of day on February 25th.

Note: Email filters have a hard time with addresses that start with info@, mail@, admin@, etc. If you’re using one of these email addresses, it’s more likely your notification email may not arrive. We also suggest using an email address that someone checks daily.

*Notification dates are subject to change, please check the festival website every few weeks for updates. We strive to notify all submitters via email when a change will be made.

QUESTIONS ABOUT GNVFF’S PROGRAMMING

What genres do you accept?


EVERYTHING! As long as they fit within the overarching categories for submission, such as Documentary, Immersive, etc. then it is accepted! We will have further genre's within those categories based on the number of submissions. For example: If we receive 20 TV Pilot episodes, but all submissions fall under Comedy and Drama...then those would be our 2 Genre's within TV Pilots. 

Okay, but what kind of films do you play?


EVERYTHING! 

Will you take a look at my film and tell me if I should submit to you?


We cannot review any films that have not been officially submitted to us. We get so many submissions that we have to dedicate our time to watching the films that have gone the official route (and paid their submission fee). 

The number one thing we’re looking for is originality. We watch thousands of films every year, and we’re always on the search for films that present something new and really stand out from the crowd. If this sounds like your film, send it our way!

How long can films be?

We have no cut off for runtime, but shorter is always better (as shorter films allow for more flexibility when building our schedule). Runtime is especially significant when it comes to short films. It’s pretty rare that we choose to program a 30-minute short film when we could program two 15-minute shorts, or 3 10-minute shorts (giving an opportunity to more filmmakers). However, there are always exceptions to this rule!

In accordance with Academy rules, short films must have a run time of 40 minutes or less. If the film is longer than 40 minutes, it is classified as a feature film and will be disqualified.

If I submit to one category, will I be considered for others I may be eligible for?


No. You are only considered for the category you submit your film to. Please don’t submit your film to a category with a cheaper fee even though it belongs somewhere else. Films submitted to an inappropriate category will be disqualified without a refund. Read the category descriptions carefully, and email us if you have any questions.

Do you have any ratings limitations? Must films be PG or PG-13? Do you program films with strong content and language?


We have no ratings limitations on films submitted. We program films with a variety of content, from family-friendly to work that would only be appropriate for mature audiences. Our mission is to program great films and a strong lineup first and foremost. That being said, if your film is explicit, it may not be shown at the public event that is family friendly. If you have submitted a film and would like to inquire about whether or not it will be excluded based on explicit content, please email our team at gnvfilmfest@gmail.com.

Do you have a preference for local films or films with local connections?


Every year we strive to be a strong advocate of local talent and filmmakers. We are proud to highlight homegrown talent, films with local ties, and work made by former Gainesville Residents. However, being from Gainesville or Florida does not guarantee acceptance and all Florida films have to stand alongside the other films in GNVFF program. 

We offer a Best of Gainesville category to highlight local talent. Please make sure to add your adress when submitting and mark the Gainesville Resident selection.

Is there a discount for student work?


Yes, there is a discount for student work ($5 off of the submission fee). This discount should be built into FilmFreeway. To qualify, you must either be a current student or you must have completed the film during the time you were a student. Identification will be requested. 

Do you have competition sections?


Yes. Jury Prizes are awarded in the following categories: Best of Gainesville, Best Actor, Best Director, Best Cinematography, Best Original Screenplay, Best Special Effect /VFX, Best Animation, Best Experimental, Best Immersive, Best Costume & Makeup, Best Original Score, Best Original Song, Best Score & Audio Design, Best of Student, Best of Documentary, Best of TV Pilot, Best of Shorts, Best of Music Video, and last but not least, Best of Film. 

Prizes are still being determined for each category, but we have cash prizes, equipment, and sponsorships on the line. Will be added at a later date.

How many films are put in competition?


The number of competition films varies from year to year. There are normally 6 to 8 films in each competition section (TV Pilot, Experimental, Documentary, etc) and 10 to 15 films in each short film competition section. 

Films placed in competition are chosen solely at the discretion of the GNVFF programming team.

Acceptance to the festival does not guarantee placement in competition.

How do you program your shorts?


We program shorts thematically. Excluding a few shorts programs every year (ex: comedy shorts), we do not choose the themes ahead of time. We look to see what themes we can build from the submissions received.

Do you program international films?


Yes, we love international films!

Do you prefer films with celebrities?


We prefer great and interesting stories. If a star happens to show up in a really great film, great! But it’s not a requirement.

Have you programmed films that are available online?


Yes, on a case by case basis. We generally prioritize films that have not yet been released to the public. 

QUESTIONS ABOUT THE SCREENING/JUDGING PROCESS

Who are your screeners?


We are using a number of screeners this year. Some are academics, some are filmmakers, some work in the Film Industry, some screen for other festivals, and others are highly respected in their field of expertise, be that animation, sound editing, etc.

Can someone who submitted a film or worked on a submitted film also be a screener?


Yes, but screeners who were involved in the production of a submitted film will be restricted from judging films in the same category they submitted in. Failure to disclose involvement in a submitted film may result in immediate dismissal from the screening committee (and forfeit of any earned points/rewards).

How are films scored?


Each film is watched by multiple screeners and evaluated across several different criteria. Screeners are asked a series of questions about each film, working to determine whether or not the film is a good fit for the festival.

Are films selected solely on screener feedback?


No. It’s a film’s content, quality and originality that matter, not its score. While screener feedback is important and helpful to the assessment process, it is not an ultimate qualifier. 

Are films only selected from the group that received high marks from screeners?


No. Programmers will go through notes from each film, regardless of how high or low it scored. Films that did not make the final round but thematically complete a program or pair well with a feature may be re-evaluated and selected. Film selection is about making curatorial choices that make the strongest group of films, and we strive to revisit as many films as possible to make sure we create the strongest lineup.

Can I find out how my film is doing once I’ve submitted?
No. Please do not call or email us asking for updates on your film. We are a year-round arts organization. In addition to overseeing the film and screenplay submissions we receive for the festival, we are constantly planning screenings, running workshops, and hosting events. 

Furthermore, the submission review process is long and complex, and typically doesn’t firm up until very close to our notification date. There are films that receive high scores from screeners early on that simply don’t have a place in the festival. There are also films that receive so-so scores from screeners that end up being the missing piece in the program. We don’t want to tell you anything we cannot absolutely commit to. You’ll know when we do.

Who makes final selections?
Final selections are made by the Programming Department.

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Further Questions...

Send us a quick message and we will try and get back with you soon. 

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Thanks for submitting!